Merge pull request #295 from pyladies/Edit-Volunteers-committee

Volunteers committee update and MC video recording guide added

Author: georgically

src/content/docs/volunteers/committee_volunteers.md

@@ -1,17 +1,18 @@
 ---
 title: "Volunteers Committee"
 meta_title: "Volunteers Committee"
-description: "Team in charge of calling for volunteers, the logistics of the
+description: "Team in charge of volunteer management, the logistics of the
 process and coordination of the helpers during the event."
 draft: false
 weight: 7
 section: "volunteers"
 ---
 
-*Role: Volunteers Coordinator*
+## Roles
 
-## Call for Volunteers:
+### Volunteers Coordinator
 
+* **Call for Volunteers:**
 The Volunteers Coordinator is responsible for managing the recruitment and
 selection process of volunteers for the PyLadies Con conference. They should
 create a call for volunteers, which includes the requirements, expectations,
@@ -21,8 +22,7 @@ communication with the PyLadies community. The coordinator should collect and
 review volunteer applications, ensuring a diverse and inclusive team of
 volunteers.
 
-## Team Logistics:
-
+* Team Logistics:
 The Volunteers Coordinator oversees the organization and distribution of tasks
 among the volunteer team. They should assess volunteers' skills, interests, and
 availability and assign appropriate roles and responsibilities. The coordinator
@@ -32,8 +32,7 @@ They should also provide necessary training or orientation to volunteers, if
 required, to ensure they are equipped with the knowledge and resources to
 fulfill their roles effectively.
 
-## Coordination During the Event:
-
+* **Coordination During the Event:**
 The Volunteers Coordinator plays a crucial role in managing the availability
 and coordination of volunteers during the conference. They should create
 a schedule or program that outlines each volunteer's shift timings and roles
@@ -52,3 +51,15 @@ ensuring a well-structured and motivated volunteer team, the coordinator
 contributes to a smooth and enjoyable conference experience for attendees and
 organizers.
 
+### MC for Pre-recorded talks
+
+The MC for pre-recorded talks introduce and close pre-recorded talks at PyLadiesCon with warmth, clarity, and community spirit.
+
+* Responsibilities
+- Record short intro and outro videos for assigned talks.
+- Introduce the speaker, talk title, and a brief highlight of the topic.
+- Deliver intros/outros in a friendly, professional tone — under 1 minute each.
+- Follow the PyLadiesCon visual and Code of Conduct guidelines.
+- Upload recordings to the correct Google Drive folder and mark completion in the “MC Recording Management” sheet.
+
+For more information on the how-to guide, please check: https://conference.pyladies.com/docs/volunteers/mc-pre-recording-guide

src/content/docs/volunteers/mc-pre-recording-guide.md

@@ -0,0 +1,145 @@
+---
+title: "Pre-Recorded MC Video Guide"
+meta_title: "Pre-Recorded MC Guide"
+description: "Guide and Resources for Volunteers who MC for pre-recorded talks"
+draft: false
+weight: 1
+section: "volunteers"
+---
+
+## PyLadiesCon Pre-Recorded MC Video Guide(2025)
+
+💖 Welcome & Thank You
+Thank you for volunteering your time to support PyLadiesCon!
+Your efforts help us bring together voices, ideas, and inspiration from all around the world.
+We’re so glad you’re part of this community, let’s make your video shine 🌟!
+
+### 🪄 Step 1: Connect on Discord
+
+All communication happens on our Discord server.
+1. Join the server if you haven’t done it yet: https://discord.gg/9DkA5fe3. 
+2. Introduce yourself in the #welcome-volunteers channel.
+3. Make sure you are connected on the #comms-for-mcs-and-moderators 🎙️ channel -  that’s where you’ll find help and updates.
+
+
+*💡 Tip: Update your Discord display name to include your first name or role (e.g., “Aisha – MC”) so the team can find you easily.*
+
+
+### 📂 Step 2: Access the 2025 PyLadiesCon Folders
+
+Make sure you can access the [**2025 PyLadiesCon Speakers Folders and Assets**](https://docs.google.com/spreadsheets/d/1e9SxzK9h_LQyUso8SEHh0SUkBpHOQKoQkQjZ_vgukyE/edit?usp=sharing) on Google Drive.
+Then open the sheet titled “MC Recording Management” in that Google Sheet.
+Search for the talks assigned to you. You’ll find details such as the talk title, speaker name, and file folder,etc
+ 
+
+### 📝 Step 3: Prep Work Before Recording
+
+Before you start recording, have a quick run-through of the talk you’ll be introducing.
+List down:
+- The **talk title**
+- The **speaker’s name**
+- Their **pronouns**
+- Review the **talk link** to get familiar with the topic
+- (Optional) If time allows, check the speaker’s background or if the topic matches your expertise, share your excitement in a line or two!
+
+We suggest preparing your **script or key points** before recording.
+
+#### 🎛️ Tech Setup
+- **Lighting**: Face a window or light source. Avoid backlighting.
+- **Camera**: Use your laptop or webcam. If using a phone, record horizontally (landscape 16:9).
+- **Sound**: Record in a quiet space. Use earbuds or a mic if available.
+- **Background**: Keep it clean, simple, or show your local PyLadies spirit!
+- **Mic check**: Do a short test — make sure your voice is clear.
+- Save videos in **.mp4** format.
+
+
+### 🎬 Step 4: Record the Intro
+
+1. Do a short test clip to check your setup.
+2. You can follow one of the **sample intros** below or improvise your own.
+3. Start with a friendly greeting: say hi, your name, the talk you’re introducing, and the speaker’s name.
+4. Add a sentence or two about the topic or the speaker.
+5. Don’t stress if you stumble — just pause and keep going; editors will trim later.
+6. End with a smile or a wave to keep it warm and welcoming.
+Keep it short and upbeat — **under 1 minute.**
+Imagine you’re talking to another PyLady halfway across the world! 💫
+
+#### 📁 Save file as:
+```
+title-speakername-yourname-intro.mp4
+```
+
+Example:
+```
+How-to-be-a-champion-reginaking-intro.mp4
+```
+
+### 🎤 Step 5: Record the Outro
+
+Using the same setup as the intro:
+- Thank the speaker by name.
+- If you’ve watched the talk, share a quick personal takeaway or reaction.
+- Thank the audience and encourage them to stay tuned for the next session.
+#### 📁 Save as:
+```
+title-speakername-yourname-outro.mp4
+```
+
+Example:
+```
+How-to-be-a-champion-reginaking-outro.mp4
+```
+ 
+### 📤 Step 6: Submit Your Recording
+
+Once you’re happy with your videos:
+- Upload them to the **same Google Drive folder** where you found the talk.
+- Go back to the **MC Recording Management** sheet.
+- Check the box in the **“MC Recording”** column to notify the team it’s complete.
+
+
+### 💬 Step 7: Ask for Help Anytime
+
+Need tech help, pronunciation guidance, or script feedback?
+Drop a message in **#comms-for-mcs-and-moderators 🎙️** on Discord — the organizing team and editors are ready to help.
+
+
+### 🎉 Step 8: Celebrate!
+
+You’ve just helped empower hundreds of women and allies in Python.
+Grab a coffee, bubble tea, or your drink of choice ☕🧋 — you’ve earned it!
+
+
+### ⚠️ IMPORTANT
+
+Please follow the **PyLadiesCon Code of Conduct (CoC)** at all times.
+Be respectful of **speaker pronouns** and identities — if they’re listed, use them correctly in your recording.
+
+#### 💬 Example Scripts
+
+##### Model 1
+##### Intro Script 
+
+Hello everyone,
+I’m excited to introduce our speaker, **[Speaker’s Name]**.
+With a wealth of experience in **[Field/Area], [He/She/They/Name]** has made significant contributions to **[Area or Community]**.
+Today, **[He/She/They/Name]** will be sharing insights on **[Talk Topic]**.
+I’m sure you’ll find **[His/Her/Their]** perspective inspiring. Please join me in welcoming **[Speaker’s Name]**!
+
+##### Outro Script 
+
+Thank you, **[Speaker’s Name]**, for that insightful presentation.
+Your expertise and passion for **[Topic]** are truly inspiring.
+
+##### Model 2
+##### Intro Script 
+
+Good [morning/afternoon/evening], everyone!
+I’m honored to introduce **[Speaker’s Name]**, a remarkable figure in the field of **[Field Name]**.
+**[He/She/They]** has been at the forefront of **[Key Contribution/Work]**, and today we’re lucky to hear **[His/Her/Their]** thoughts on **[Talk Topic]**.
+This is an important subject that resonates with all of us. Let’s give a warm welcome to **[Speaker’s Name]**!
+
+##### Outro Script
+
+Thank you, *8[Speaker’s Name]**, for that engaging presentation.
+Your insights into **[Topic]** have given us a fresh perspective and plenty to think about.